Nigeria’s leading company secretarial services provider
Kabbiz Global Nominees Limited is a leading provider of company secretarial services in Nigeria. Since our inception we have served as company secretaries to different local and foreign-owned companies in Nigeria. We help companies to stay in compliance with Nigeria’s complex corporate laws so they can focus on running their day-to-day operations while we worry about Nigeria’s regulatory systems.
Why are Company Secretarial Services Required in Nigeria?
In Nigeria, the Companies and Allied Matters Act is the key law that guides the operations of registered entities within Nigeria and it sets out compliance requirements for companies in Nigeria regarding the need for company secretaries. Thus, every company in Nigeria that is not a small company is required to have a company secretary as a matter of compliance. A “small company” in this context is a company with annual turnover and assets of not more than ₦60,000,000 (Sixty Million Naira) and ₦120,000,000 (One Hundred and Twenty Million Naira) respectively. Any company that falls outside of purview–whether private or public company–shall have a company secretary.
Who is a Company Secretary?
A company secretary is a qualified person or entity who is responsible for ensuring a smooth administration of the operations of the company. A company secretary is further responsible for ensuring corporate governance compliance of the company with regulatory obligations, managing shareholders of the company, advising the board, ensuring general regulatory compliance, among others.
Key Benefits of Company Secretarial Services
- Your company secretary can ease your administrative burden for you if you are a new entrant in Nigeria’s market.
- Ensure corporate governance compliance, thus cutting down the risks of non-compliance.
- Helps in building and administratively maintaining the business.
- Serve as mediator between the company’s Board of Directors and other external stakeholders, including the government and Regulatory Authorities.
- Helps to ease the administrative work burdens of the Board of Directors of the company.
- Maintain the Statutory Books which the company are required to keep and maintain at its registered address.
- Ensures legal and regulatory compliance of the company so the company can avoid sanctions.
- Communicate with the company’s shareholders.
- Helps the company to adhere to all legal and regulatory requirements in order to avoid penalties and sanctions.
- Arrange Board Meetings and General Meetings of the members of the company.
- File statutory returns with regulatory authorities.
Our Company Secretarial Functions at Kabbiz Global Nominees Limited
At Kabbiz Global Nominees Limited, we have a strong, agile company secretarial services offering to the companies that rely on our expertise. As your company secretary, we assist you with the following:
Business Entity Formation and Advisory
- We advise you on the proper and appropriate Business structure to use for your venture in Nigeria.
- Incorporate your chosen business structure in Nigeria, including a limited liability company (whether public company or private company limited by shares, joint venture companies, etc), Partnership (whether limited liability partnership or limited partnership), Business Name, or Incorporated Trustees.
- Set up foreign companies’ offices in Nigeria as branch offices, subsidiaries, project offices, and helps the companies to prepare all required incorporation documents needed to be submitted at the Corporate Affairs Commission for the incorporation of these entities.
- Acquire all necessary incorporation documents from the Corporate Affairs Commission for your records upon incorporation of your entity.
Regulatory Compliance
- File all statutory returns including the Annual Returns, tax returns, value added tax, among others, all as and when due with the Corporate Affairs Commission and the Federal Inland Revenue Service.
- Prepare and update all statutory registers kept by the company.
- File all changes with the Corporate Affairs Commission when made to the company.
- Advise on compliance for issuance, transfer and sale of shares by shareholders in the company.
- Call for annual general meetings as and when due.
- Send out necessary notices to the Board of Directors and company shareholders.
- File all notices of changes in the company with the Corporate Affairs Commission, including change in registered address, change in the objects of the company, change in directorship, change in persons with significant control of the company, among others.
- Track Entity registrations and filing deadlines to ensure the companies in our portfolio do not fail in their regulatory filings as and when due.
- Maintain the company’s seal.
- Provider corporate governance services to the company.
For the Board of Directors
- Plan and prepare all meeting agendas.
- Write and forward meeting notices to all members of the Board for meetings.
- Take down minutes of meetings of all meetings of the Board, for the Company’s records.
- Draft and revise and all company resolutions reached by the Board of Directors at meetings.
- Conduct Board meetings of the members of the Board of Directors periodically whenever required.
- Help you provide physical and virtual meeting modes for meetings of the Board and the company generally, in line with the Articles of the Company.
- Assist with the appointment and resignation of directors and notifying the Corporate Affairs Commission of all associated changes to the Board’s composition as they change from time to time.
- Assist the Board with carrying out their duties and responsibilities.
- Advise the members of the Board on matters bordering on compliance with the Law and the Company’s Articles of Association.
- Advise the Board on all corporate laws that affect the operations of the Company.
- Maintain the Register of Directors of the company.
- Board advisory
For the Shareholders
- Maintain the Register of Shareholders.
- Assist with matters that affect the company shareholders.
- Attend to shareholder queries and providing advice to them on all concerns raised.
- Keep the shareholders abreast of all general meetings of the company by sending out all appropriate notices of such meetings to shareholders and ensuring the notices get to these shareholders.
- Advise shareholders on their rights in relation to their shareholding & ownership of the company.
- Assist shareholders with share transfers, gifts, among others.
- Arranging annual general meetings and extraordinary general meetings of the members of the company.
Thus, asides assisting companies with their pre-incorporation and post-incorporation legal needs, we act as company secretaries to companies and help them navigate regulatory compliance in Nigeria as they carry on their operations in Nigeria. We provide astute legal advice to them on Nigeria’s laws and regulations as we are well equipped to do so, given that we are peopled by legal practitioners with solid knowledge of Nigerian laws. We have advised and continue to advise a retinue of both locally owned and foreign owned companies on their compliance requirements in Nigeria.
We provide company secretarial services to private companies operating in different sectors of Nigeria’s economy including logistics, digital media, import & exports, cosmetics retail, among others. We also assist foreign-owned companies incorporating in Nigeria to have a foothold in Nigeria as they set up to begin operations.
Benefits of outsourcing your company secretarial work to Kabbiz Global Nominees Limited
Outsourcing the company secretarial services needs of your company to our dedicated team at Kabbiz Global Nominees Limited will save you the hassle and time of sourcing for and hiring in-house, and also training them to be ready for the tasks statutorily required of them. By outsourcing your company secretarial services needs to us, you get an external advisor without compromising on quality.
How We can Help you with your Company Secretarial Services needs
Kabbiz Global Nominees Limited is peopled by trained legal practitioners who understand Nigeria’s complex regulatory landscape, company laws and regulations. We are thus, fully equipped to handle your company secretarial needs while you fully focus on your company’s daily operations in Nigeria, leaving governance, compliance and filings with Nigeria’s regulators to us.
At Kabbiz Global Nominees Limited, Nigeria’s leading company secretarial services and advisory provider, we offer you the very best advisory services and ensures you remain compliant with Nigeria’s regulations and laws. Your search for a leading company secretarial services provider stops with us. Please contact us via [email protected] to discuss your needs.